How to check-in Event Attendees
Why would you want to check in event attendees?
- So that you can know how many registered and how many did not show
- So that you can send a post-event survey to those attending your event
- So that you can send a post-event survey to the no-show list
Help Articles (the numbers below correspond to the numbered options in the illustration).
- How to manually check-in Event Attendees - Use this method for small numbers of event attendees; it is quick and simple; internet access IS NOT necessary.
- How to scan to a .CSV file of Event Attendees - This method requires a scan gun or smartphone app that scans to and exports a .CSV file; internet access IS NOT necessary.
- How to scan Event Attendees online - This method uses a scan gun or smartphone app to scan a barcode and mark attendees as Attended, internet access IS required.
- How to scan Event Attendees remotely - Use this method if you have many attendees to check-in - this is the quickest and most efficient method, internet access IS required.
- How to set up Kiosk Mode - Use this method for large event check-in; prints name badges, collects balance due (if any), allows attendee to edit their registration record.
These are your primary decision points:
- Do you have internet access at your event's venue? If not, then you must use #1 or #2 in the chart above. If you do have internet, then #3 or #4 will work for you.
- Number of event attendees arriving within a 30 minute window of your event's start time - Typically, 80-95% of your attendees will arrive during this short window. Be prepared in order to avoid long check-in lines.
- Square feet of the "entrance room" of your event - Do you have floor space for one or more check-in tables with a laptop?
- Cost of scan guns - They start at about $20 for a simple model (requires a USB connection to a laptop). Smartphone apps range from $1 to $3.
- Speed at which you need to check-in one person - If you have many attendees arriving, then use the #3 option above because it is the quickest method. If not too many (10-30) in your event, then any one of the 5 options will work.