How to scan Session Attendees remotely
Complete these 3 steps prior to your session's start dates. These 3 links will send you further down this page.
Admin sends 'Scan to Remote URL' to door attendants
Procedure:
- Open the Session Attendance Mgr screen - Where is the Session Attendance Mgr tool?
- Select the session for which you want to scan arriving attendees
- Select Scan Remote in the dropdown menu for that session in the Action column
- Enter the greeter/door attendant's email address(es) in the field and click the Send button
This is the content of the email message that is sent ...
![This is the content of the email message that is sent ...](https://media.screensteps.com/image_assets/assets/006/688/384/original/8c854f08-b6d3-4bd9-bebe-3bd446b06c95.png)
Door attendant downloads and installs the Scan to Web app
Download the iPhone or Android Scan to Web app from this list: Recommended List of Scan apps
Door attendant sets up the Scan to Web app
Procedure:
- Receive the email message from the event Admin person - contains instructions
- Copy the URL in the message
- Paste it into the URL Home page field on the Settings screen of the phone app
- Test it (see the next step in this article)
- Once working, scan each barcode as the attendee comes through the session access door - the URL will stay in your phone until changed. You only need to do this step ONE TIME.
![Door attendant sets up the Scan to Web app](https://media.screensteps.com/image_assets/assets/006/688/386/original/d9be2840-730d-4508-961d-bdbe56792bfe.png)
How to test the scan app after set up ...
Procedure:
- Locate any commercial product that has a UPC barcode on it
- Scan the barcode
- You should see an error message on the check-in screen: No registrant was found matching that ID
- If you see the error message, your scan app is working properly
- Close the app and reopen it - the URL should still be present
![How to test the scan app after set up ...](https://media.screensteps.com/image_assets/assets/006/688/388/original/9c5f9e56-fb6f-4cb8-9015-5ce95b636108.png)
On Session day, do the following to check-in attendees by scanning a barcode ...
Procedure:
Arrive at the session entrance prior to its start time.
- Open your phone's Scan To Web app
- Tap any barcode icon to open the scanner screen
- Scan an attendee's barcode
- You should see a message that says <name> has been checked in for this event
- Tap the barcode icon to scan the next person's barcode
- Repeat steps 3-5 until all attendees have been checked-in
The followiing screen shot illustrates a successful attendee check-in. Tap either barcode icon to scan the next person's barcode.
![On Session day, do the following to check-in attendees by scanning a barcode ...](https://media.screensteps.com/image_assets/assets/006/688/390/original/fad91ac4-a905-46df-9adf-ad522deac633.png)
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