How to scan using an iPhone - .CSV file export
There are many apps on the market for scanning bar and QR codes. Scan to SS is the only one we have found that exports a properly formatted .CSV file.
If you're scanning attendees as they arrive for your event, then you will only need to make one spreadsheet (this scan app creates spreadsheets) which will contain scanned data. If you're scanning attendees as they arrive for a session, then you will need a new spreadsheet for each session. This app allows you to create and save many spreadsheets (ultimately, a .CSV file).
CAVEAT: Scanning with a phone app will not be able to verify that the attendee has actually registered for the event/session. However, the scan gun, connected to a computer with wi-fi access, will be able to verify whether or not the attendee actually registered.
Go to this link on your iPhone: http://berrywing.com/
Click the Scan to Spreadsheet icon and make the purchase.
Always make sure your iPhone has a large charge; turn off other apps to conserve battery juice.
When choosing a name for the spreadsheet, make it meaningful. For example,
- If you're scanning event attendees, include the name of the event (or a portion of it so that you don't get mixed up when uploading the .CSV file)
- If you're scanning session attendees, include the name of the session (or a portion of it so that you don't get mixed up when uploading the .CSV file)
Now we need to set the delimiter for the .CSV file. What is a delimiter? A delimiter is a character that is used by a .CSV file to separate the data so that each datum goes into it's own column when imported into a spreadsheet program.
rsvpBOOK uses the pipe character to separate cells of data: | <-- (this key is just above the Enter key - its the character above the backslash)
Point the iPhone to the bar or QR code. It will autofocus and then automatically scan the code and save it to a new row in the spreadsheet. It will beep, indicating a successful scan.
After a scan, it will be ready to scan the next code. Continue scanning attendees as they come through the door. When finished scanning, tap the X in the upper left corner.
Now its time to export your .CSV file containing the scans. The easiest way to export is to email the file to yourself.
The easiest way to export the .CSV file is to email it to yourself.
- Enter your email address in the To: field
- Enter a From: address - will be remembered until you change it
- Tap the Send button
You will want to pick up this email mssg on your computer or tablet so that you can upload it from your event's Admin Dashboard.
Save the .CSV file to your computer and upload it into rsvpBOOK - attendees will be marked Attended after the upload process completes.
A .CSV file is a plain text file and therefore can be opened in any text editor, including Word. It's not a good idea to open it in case you accidentally change something and save it. You really don't need to open this file.
This is the first screen seen when importing. Have a look at the preview and set the Other delimiter to the pipe character. Then click OK.
Four rows of data plus a header row. There is no reason to import the file into a spreadsheet program.
We do it here so that you can see what it looks like.