Help Documents - Version 5 Event Check-in OptionsHow to scan Event Attendees remotely

How to scan Event Attendees remotely

Complete these 3 steps prior to your event's start date. These 3 links will send you further down this page.

  1. Admin sends Scan to Remote URL to door attendants
  2. Door attendant sets up Scan to Web app
  3. How to test the scan app after setup

Admin sends 'Scan to Remote URL' to door attendants

Procedure:

  1. Open the Event Attendance Mgr screen - Where is the Event Attendance Mgr tool?
  2. Select Scan Remote in the dropdown menu
  3. Enter the greeter/door attendant's email address(es) in the field and click the Send button

This is the content of the email message that is sent ...

This is the content of the email message that is sent ...

Door attendant downloads and installs the Scan to Web app

Download the iPhone or Android Scan to Web app from this list: Recommended List of Scan apps

Door attendant sets up the Scan to Web app

Procedure:

  1. Receive the email message from the event Admin person - contains instructions
  2. Copy the URL in the message
  3. Paste it into the URL Home page field on the Settings screen of the phone app.  You only need to do this step ONE TIME.
  4. Test it (see the next step in this article)
  5. Once working, scan each barcode as the attendee arrives
Door attendant sets up the Scan to Web app

How to test the scan app after set up ...

Procedure:

  1. Locate any commercial product that has a UPC barcode on it
  2. Scan the barcode
  3. You should see an error message on the check-in screen: No registrant was found matching that ID
  4. If you see the error message, your scan app is working properly
  5. Close the app and reopen it - the URL should still be present
How to test the scan app after set up ...

On Event day, do the following to scan a barcode to check-in attendees ...

Procedure:

Arrive at your event's entrance prior to its start time.

  1. Open your phone's Scan To Web app
  2. Tap any barcode icon to open the scanner screen
  3. Scan an attendee's barcode
  4. You should see a message that says <name> has been checked in for this event (you may also see error messages)
  5. Tap the barcode icon to scan the next person's barcode
  6. Repeat steps 3-5 until all attendees have been checked-in

The followiing screen shot illustrates a successful attendee check-in. Tap either barcode icon to scan the next person's barcode.

On Event day, do the following to scan a barcode to check-in attendees ...

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