Help Documents - Version 5 Banquet Table WizardHow do I create a field to hold my Table Numbers/Names?

How do I create a field to hold my Table Numbers/Names?

This article shows you how to create an About You field in which you can store your table numbers/names.

Does your Admin Dashboard have Menus or Buttons?

rsvpBOOK has 2 versions of the Admin Dashboard. Which one do you have?

Does your Admin Dashboard have Menus or Buttons?

If Menus, your About You Editor tool is located here ...

If Menus, your About You Editor tool is located here ...

If Buttons, your About You Editor tool is located here ...

If Buttons, your About You Editor tool is located here ...

The About You Editor opens ...

You have 2 options when creating a new field:

  1. A new Text Field - a text field is VISIBLE to the registrant AND the admin person AND the Report Wizards
  2. A Hidden Field - a hidden field is HIDDEN to the registrant BUT VISIBLE to the admin person; a hidden field CANNOT be associated with a registrant type or group registrations - a hidden field is VISIBLE to the Report Wizards

How do I decide which to use? It depends on whether or not you want the registrant to be able to see the the table number/name field. If you want the registrant to see the field, then they may also be able to change it (if editing is on). You MAY NOT want to allow the registrants to change their table number/name. Therefore, a HIDDEN field is highly recommended.

In this example, we are going to use a hidden field because we do not want the registrant to be able to see nor edit the table number/name.

The Add Hidden Field window opens ...

Enter the text Label for your hidden field. Name it similar to the datum that it contains.

Verify the hidden field is in The About You Editor and is spelled correctly

The new field is created at the top of the About You Editor's window. It doesn't matter where it is located in the list of fields because it is hidden from everyone. So you can leave it at the top without affecting any displays. Some organizers like to group all of their hidden fields at the bottom of the list.

Reporting

The Report and Advanced Report Wizards can access the data in all Hidden fields.

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